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Project Coordinator 

Entourage X is looking to add a Project Coordinator to our dynamic team. The ideal candidate is a self-motivated, detail oriented, a savvy professional who thrives in the fast-paced trade show environment. The Project Coordinator is responsible for managing exhibit project details, ensure that installation and dismantle related services and orders are delivered smoothly within projected timelines, quality and costs.  Most importantly, the ideal candidate must like working with tight deadlines, is proactive, and organized.

Key Responsibilities

  • Gathering information and prepare estimates for sales team
  • Preparing installation & dismantle related estimates and contracts
  • Invoicing clients post sale
  • Submitting internal and external requisitions to obtain services and products (DO/SO)
  • Organization and coordination of installation and dismantle (I & D) services, sometimes turnkey, for clients exhibiting worldwide. Some degree of flexibility regarding work hours is required
  • Placing orders for parts and pieces of designs
  • Scheduling and organizing production, including freight and logistics
  • Efficiently exchanging project information/requirements with clients, Entourage X customer service, local Entourage X service centers, and internal services via e-mails, e-forms, telephone, or in-person.
  • Be the main responsible ‘owner’ of each project and ensure complete delivery and installation  

Requirements & Qualifications

  • Bachelor’s degree or equivalent experience
  • Knowledge of tradeshows would be a strong asset
  • Bilingual – proven interpersonal, verbal, and written skills
  • Detail-oriented along and strong organizational skills
  • Works well under pressure with tight deadlines and is able to multitask
  • Ability to meet deadlines with a positive attitude
  • Must be capable to recognize & solve potential problems, gather & analyze information
  • Customer service driven
  • Able to communicate on all levels with project internal and external resources, clients, and management team
  • Keen desire to learn and improve in support of the overall company and team
  • Knowledge of tradeshows would be a strong asset
  • Must be permitted to travel to the U.S. and abroad

Work Environment

At Entourage X, we share a set of core values with a dynamic team that supports all our initiatives and allows us to foster a unique and friendly culture. 

We are located in the Lachine industrial park, and free parking is available. We are also accessible by public transportation.

 

Person on laptop screen having a video call, trade show marketing, Skyline Entourage

Is this position right for you?

Do you have a keen interest in project and event management? Do tight deadlines and a fast-paced environment challenge you? Are you detail-oriented? If you answered YES to these questions, apply now.

A bit more about us

Entourage X has been offering trade show booth solutions along with supporting turnkey services since 1997. We thrive on innovation, attention to detail, and a commitment to excellence. Your success is our success, and we embrace challenges with enthusiasm. 

We extend beyond trade show services and aim to be the turnkey strategic partner of choice for businesses seeking to elevate their brand presence not only through dynamic exhibits and trade show services, but also branded environments, and creative services.